Secure record keeping is critical to the health of your online business.
What does it mean to be “secure”?
To be secure in the way that you present and manage your digital legal agreements means several things. First and foremost, it means that you transparently present the legal agreements to your customers. Second, it means that you can track the activity of the agreements, the version, as well as know which customers agreed to which version and when. And lastly, it means that your legal agreements and all the data/information related to those agreements are recoverable and stored in the secure cloud in case of damage to hardware or installed software - your data always needs to be available and always needs to be redundant.
What are the consequences if my legal agreements aren’t internally secure?
The consequences to your company by not keeping your digital legal agreements lock-tight can be severe - both to its financial state as well as its reputation. If your website or agreements are compromised, it could mean data being leaked and put in the wrong hands.
In 2012 90% of IT respondents said their organization had experienced a breach of document security, according to a recent LexisNexis article. The same article goes on to say, “Email, thumb drives, consumer file-sharing sites… Good enough may not be good enough anymore. Life is a lot easier when we stick with what we know. Unfortunately, what many don’t know about the security of different document transmission methods is getting in the way of properly protecting their customers’ needs for confidentiality.”
How can I ensure security across my digital assets?
Ensuring security across your digital assets and legal agreements begins with eliminating antiquated methods of storing and sharing personal data and hardware that can crash without data backup. Oftentimes companies rely on these methods because they are used to them, however with the laws changing so quickly, there’s no way to keep up with the changes - both externally and internally - without the use of technology. Secure, cloud-based Software-as-a-Service solutions and secure, tested, and certified sites can be very helpful in keeping not only your data secure, but also accessible at any time, from any device.